Single workspace limit

[mjashanks]

Our recent update to Budibase introduced Workspaces.

With this change, you can:

1. Build multiple apps inside a single workspace.
2. Share datasources across those apps.

This shift lays the groundwork for Workspaces to become more than just a collection of apps. Automations will take on a bigger role and become more standalone. We’ll also be adding AI Agents and, eventually, AI Chat to Workspaces, giving your users ways to perform AI-assisted tasks on your data while keeping humans involved where needed.

A workspace can now contain several workflows within one structure, creating a more integrated experience.

With this update, open-source deployments will be limited to a single workspace. This change will enable us to remove the user limit on open-source, allowing an unlimited number of users to collaborate within a single workspace. This will be implemented and announced officially over the next few months. As your needs grow, you can transition to our paid plans, which offer unlimited workspaces to accommodate your expanding usage.

To remain sustainable as a business, we still need to set a limit somewhere. We believe allowing unlimited users helps teams get more value, earlier, while multiple workspaces tend to be useful once Budibase is already well-established in an organization.

If you already have multiple workspaces on open-source, you can keep them!

Thanks and stay tuned - more updates on limits and pricing to come soon.

Mike

[deuts]

This is great news. I just have a question though. What's stopping me from spinning up another budibase instance to work around that number of workspace limitation?

[mjashanks]

Nothing at all other than your own tolerance for chaos!

A single Budibase deployment with multiple workspaces will benefit from sharing users and configurations.

[NDCallahan]

When restoring a backup to a fresh Budibase instance, will it reinstate all previous workspaces, or will the restore fail due to multiple workspaces being present?

[mjashanks]

It should work - we haven't put anything in to prevent it.

[IchthysMaranatha]

Does this not create a problem with importing apps/workspace with data in internal tables? Now only data structure will come through without any data after the import.

[NDCallahan]

What's the senario? I'm not sure I am following you. If you import data into a workspace that are from your apps, you shouldn't have any problems.

[IchthysMaranatha]

No, the data is not imported in the free plan. Tried with both pre-workspace app export with data (from my self hosted instance into free cloud instance) and post-workspace workspace export with data (created app in workspace in my free cloud plan - which had a few workspaces before creating new ones were stopped - and then imported into another existing workspace without that app or table, data was left out). At least it doesn't work for me.

I think when importing workspaces while retaining tables, which is the only option left for free users, if non existing table is imported it should be imported with data if available.

[josh99smith]

Does this mean that free self hosters will no longer have the 20 user limit?

[mjashanks]

Yes, thats correct

[vladaman]

There seems to be a bug now. We run open source. When clicked on Go to portal when in the app (right top corner under my username) I am redirected to: /builder/portal/workspaces

This page is empty, black.

[04nd01]

Is there anything you can share regarding the timeline for the changes to the user limit?

I've begrudgingly started building an app in another tool because It would be used by a group of people in a non-profit/volunteering situation and this announcement is making me reconsider.

[mjashanks]

Hoping to get it done before the end of the year :)